Office Administrator

Office Administrator

The main responsibilities of the Office Administrator will include

Office Maintenance

• Manage and maintain office supplies, equipment, and facilities
• Coordinate with service providers for office maintenance needs

Office Administration

• Provide administrative support to team, including scheduling meetings, preparing documents, and handling confidential information.
• Assisting senior management with various tasks relating to the management and administration of the business.
• Liaise and follow up with stakeholders of various tasks as instructed.
• Aid team in Arabic/English translations and emailing

Human Resources

• Assist in recruitment processes by coordinating interviews and managing candidate communications.
• Facilitate onboarding process for new hires.
• Maintain employee records and support outsourced HR services provider with issuing and renewing employee documents.
• Ensure teams’ compliance with all HR policies and procedures and assist with the development and implementation of new policies and procedures as needed.
• Manage employee health insurance policies.
• Support team with drafting and issuing official letters and documents.

Government Relations

• Support HR service provider with issuing and renewing company documents.
• Handle government relations and ensure compliance with local regulations.
• Maintain good standing on company’s government portals.

Marketing

• Support and manage outsourced marketing agency with their work including recurring social media posts, website blog posts, and email newsletters.
• Manage participation in events, including complete planning and logistics.
• Coordinate with outsourced web developers for company website maintenance.
• Regularly update website content to ensure accuracy and relevance.
• Support team in marketing projects such as rebranding, and website redesign.

In addition to the above, the Office Administrator is expected to coordinate and work effectively with other members of the team, and to assist with furthering the goals of the company in general, and business development goals in particular, including where this may involve work that is not strictly related to their day-to-day responsibilities

Potential candidates should have

• 3-5 years’ experience in an admin role.
• Highly developed computer skills, including MS Office, Canva, Dropbox etc.
• Strong familiarity with government portals such as Qiwa, SBC, Mudad, etc.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and prioritize workload effectively.
• Attention to detail and pride in working to a high standard with minimal supervision
• Excellent verbal and written communication skills.
• Fluency in Arabic and English.
• Ability to communicate effectively and maintain healthy and cooperative relationships with colleagues.
• Understanding of HR policies and procedures and Saudi labour law.
• A willingness to learn and continue to develop professionally.
• Experience serving as a Board Secretary is a plus.

HAALA Energy offers

• Shares in the business after year 1, as part of the HAALA Energy employee ownership scheme
• SR 7,000-12,000 basic salary, dependent on experience
• Housing allowance
• Comprehensive health insurance
• 25 days of paid annual leave
• A young, international, and dynamic team environment
• A flexible and supportive office and work environment

For Saudi nationals only due to Saudization requirements.